Organized by Intrepid Spirit
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Baggage counter
A baggage counter will be available at the Start Line and Finish Line (both at Kayapa Central School, Kayapa). Bags left unclaimed six hours after the race ends will be disposed of.
Race Rules and Guidelines
Intrepid Spirit, Inc. Event registration and participation
Effective date: 1st August 2026 · Version 1.0
This notice explains what personal information we collect when you register for and take part in our events, why we collect it, who we share it with, and what rights you have over it. It is written to comply with the Data Privacy Act of 2012 (Republic Act No. 10173) and its Implementing Rules and Regulations.
Intrepid Spirit, Inc. is the Personal Information Controller for our events. We decide what participant data is collected and how it is used.
Our Data Protection Officer is Robert Watson, who can be reached at [email protected]. General enquiries may be sent to [email protected].
When you register, we collect:
Health information is classified as sensitive personal information under RA 10173 and is subject to stricter handling. We collect it for one reason: trail running carries real physical risk, and if you are injured, exhausted, or need evacuation, our medical team must be able to treat you safely and quickly. It is not used for any other purpose.
If you register on behalf of a participant under 18, we also collect your name, relationship to the participant, and contact details as parent or legal guardian.
We use your information to:
Running an event requires working with others. Your information is shared with the following parties, each only to the extent they need it:
Our official timing provider, for timing, split times, and results processing.
Our medical, rescue, and marshal teams, who may access your health information and emergency contact where this is needed to protect your life or health. In a genuine emergency we will disclose what is necessary to those treating you, whether or not we can reach you for consent first.
Our online registration and payment processor, for handling your entry fee.
The Local Government Unit of Kayapa and its relevant offices, which require participant manifests as a condition of the permits issued for our events.
Insurance providers. Some of our events include participant accident insurance in the entry fee and some do not. Where insurance is included, we provide the insurer with your name, date of birth, and contact details in order to enrol you in the policy, and may provide further information, including relevant medical details, if a claim is made. The insurer for a given event is identified on that event’s registration page. Where an event does not include participant insurance, no insurer receives your data and you take part on the basis of your own coverage.
We do not sell your personal information, and we do not share it with sponsors or advertisers for their own marketing.
Your name, birth date (used to calculate your age and appropriate age category), race category, bib number, finish time, and split times are published on our website and/or our timing provider’s website, our results platform, and our official social media channels. Where live tracking is in use, your progress on course may be publicly visible during the event.
This is a normal and necessary part of competitive race participation. If you do not wish your performance to be publicly associated with your name, please contact us before race day to discuss the options available for your category.
With your separate consent, given at registration, we transfer your name, nationality, date of birth, gender, race category, and race results to:
These organizations use the data for race validation, performance ranking, qualification, and official statistical records. Because they are based in Switzerland, France and Germany, this involves transferring your personal information outside the Philippines. Under Section 21 of RA 10173 we remain accountable for your information after it is transferred, and we take reasonable steps to ensure it receives comparable protection.
This consent is optional and giving it is not a condition of entry. If you decline, your result may not be eligible for ITRA points, a UTMB Index score, or inclusion in DUV statistics, and where these organizations permit anonymized entries your name will appear as “Anonymous”.
Once your results have been transmitted, those organizations hold them under their own privacy policies and retention rules. We cannot guarantee their removal from those records – you would need to contact them directly.
With your separate consent, given at registration, we and our authorized media partners may photograph and film you during the event and use that footage – including your image and likeness – in event coverage, results galleries, promotional material, and social media.
This consent is optional and is not a condition of entry. If you decline, we will not use your image promotionally. You may still appear incidentally in wide shots, crowd footage, and live coverage that cannot practicably exclude individual participants.
If you opt in, we will email you about future events, early registration windows, and related content. You can unsubscribe at any time using the link in any such email, or by writing to our Data Protection Officer.
Whether or not you opt in, you will still receive operational emails about events you have entered.
RA 10173 requires that personal data is not kept longer than necessary for the purpose it was collected for. Our retention schedule is:
| Information
|
Retention period
|
Reason
|
|---|---|---|
| Official results – name, birth date, category, times, bib number | Indefinitely | Permanent historical and statistical record of the event |
| Government-issued ID copy | Deleted after the event, unless the participant was involved in an incident, in which case it is held with the incident file | Needed up to and including race day to verify identity and age; no purpose afterward |
| Health declarations and medical clearance, where no incident occurred | 1 year after the event | Allows for late-emerging complaints; no reason to hold beyond this |
| Health and incident records where an injury, medical intervention, or evacuation occurred, together with the signed waiver and entry terms | 10 years | So that both you and we retain the record if a claim is made. Prescriptive periods under Philippine law run to 4 years for negligence claims and 10 years for claims founded on a written contract |
| Contact details | While you remain an active participant, then 2 years after your last event | Event communications and re-registration |
| Marketing list | Until you unsubscribe | Based on your consent |
| Payment and entry-fee records | 10 years | Required by BIR Revenue Regulations No. 17-2013 |
When a retention period ends, records are securely erased or shredded.
Results already published by ITRA, UTMB, or DUV are held in their systems under their own retention policies.
We apply reasonable organizational, physical, and technical security measures to protect your personal data against unauthorized access, loss, alteration, or disclosure. Access is limited to personnel and partners who have a legitimate need for it in connection with the event.
If a security incident occurs that is likely to put your rights at serious risk, we will notify you and the National Privacy Commission as required by law.
Under the Data Privacy Act you have the right to:
To exercise any of these rights, contact our Data Protection Officer at [email protected]. We will respond as promptly as we reasonably can and will tell you if we need to withhold anything and why.
You may withdraw any consent you have given at any time by writing to our Data Protection Officer.
Withdrawal takes effect going forward. It does not affect processing already carried out, and it does not apply to data we are required to keep to comply with permit conditions, tax law, or other legal obligations, or to records we need to establish, exercise, or defend a legal claim.
Where a participant is below eighteen (18) years of age, registration must be completed and consented to by a parent or legal guardian, who provides their own name, relationship to the participant, and contact details. All the rights described above may be exercised by the guardian on the participant’s behalf.
Our websites use a small number of cookies and load some content from third-party services. We do not use advertising pixels, behavioral ad targeting, or session-recording tools, and we do not sell or share visitor data with advertisers.
Strictly necessary cookies. These keep the site working and cannot be switched off. They include your login session on our events site, and a cookie recording your country or locale so we display the right content. If you sign in using your Google account, Google sets a cookie recording your sign-in state.
Analytics cookies. We use Google Analytics to understand how visitors move through our site – which pages are viewed, which events attract interest, and where people drop out of registration. These cookies are named _ga and _ga_ followed by a property identifier. Google Analytics does not store your full IP address, and we do not use it to identify you individually. We also use Cloudflare Web Analytics, which measures traffic without setting cookies or tracking visitors across sites.
Third-party content. Some pages load resources from outside providers, which means those providers receive your IP address and basic browser information when the page loads:
If you sign in with Google, Google will know that you accessed our events site. If you prefer not to share that, create an account with an email address and password instead.
Controlling cookies. You can block or delete cookies through your browser settings – every major browser allows this, usually under Privacy or Security. Blocking strictly necessary cookies will prevent you from logging in or completing registration. You can opt out of Google Analytics specifically by installing Google’s browser opt-out add-on.
For details on how Google and Cloudflare handle data received through these services, please see their own privacy policies.
If you are not satisfied with how we have handled your personal information, please raise it with our Data Protection Officer first so we have the chance to put it right. You also have the right to complain directly to the National Privacy Commission:
National Privacy Commission, 25th-27th Floors, The Upper Class Tower, Quezon Ave. Corner Scout Reyes Street, Quezon City, 1103.
privacy.gov.ph · [email protected]
We review this notice periodically and will update it when our practices change. The version number and effective date at the top will always tell you which version applies. If we make a material change to who receives your data or why, we will notify participants whose data we still hold rather than relying on the updated page alone.
Runners must have officially finished at least one 21 km or longer trail race (qualifying race) to be accepted for this race category.
All mandatory gear must be carried at all times, for the safety of every runner. Compliance is checked at three points:
The mandatory gear below is required for every race category:
Please note:
A first-aid kit containing all mandatory items, plus the emergency whistle, can be purchased during online registration or on-site at race-kit collection.
Depending on weather conditions and the runner’s own individual circumstances – e.g. body weight, race-day speed , race-day weather conditions, route characteristics, etc. – runner’s may need a larger hydration capacity than the mandatory “minimum” listed above. Ultimately, it will be the responsibility of the runner to study the course, take into account likely race-day weather conditions, etc. and then determine what is suitable for their particular situation.
Foreseeable race-day conditions can range from extreme heat (up to 40 degrees Celsius) and cold (down to just above 0 degrees Celsius) with the strong possibility of thunderstorms, lightning, torrential rain, and hail.
Missing any item of mandatory gear at any check, whether on course or at the finish, will result in the following penalties:
The following items are highly recommended for all race categories:
Please note: no disposable cups, knives, forks or spoons are provided at aid stations. A collapsible cup and camping spork can be purchased during online registration or on-site at race-kit collection.
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